Use Cases · Government
pdfAssistant for Government
FOIA productions, regulatory filings, public records, PDF/A archives, accessibility-compliant documents — government agencies process documents under public-records law, transparency requirements, and accessibility mandates. pdfAssistant handles FOIA redaction, archival conversion, and large-scale document standardization with the controls public-sector work requires.
The Problem
Public-records obligations are colliding with document volume.
FOIA productions can run tens of thousands of pages requiring redaction of exempt material, Bates numbering, and delivery in compliant formats. Internal archives need PDF/A conversion for long-term retention. Public-facing documents must meet accessibility standards. Manual processing can't keep pace with response timelines, and inconsistent redaction creates real legal exposure.
How pdfAssistant Solves It
Real government workflows, end to end.
Describe the task. pdfAssistant handles the document work.
| Your Challenge | What You Tell pdfAssistant | What Happens |
|---|---|---|
| FOIA redaction at production scale | Redact all PII and information covered by FOIA Exemption 6 from these response documents. | Regex + AI-assisted redaction removes exempt content as true content removal with audit-ready redaction marks. |
| Production Bates numbering | Bates-stamp this FOIA response starting at AGENCY00000001 in the bottom-right corner. | Sequential Bates numbers are applied across the entire response production in your specified format. |
| PDF/A archival conversion | Convert these internal records to PDF/A for long-term retention. | Batch PDF/A conversion produces ISO-19005-compliant archival files for records retention. |
| Public records assembly | Assemble the response documents into one merged production with a cover letter and index. | Files merge in your specified order with a generated cover letter and document index ready for delivery. |
| Accessibility compliance | Convert these scanned public documents to searchable PDFs with OCR for accessibility. | OCR produces searchable, screen-reader-compatible PDFs from scanned source materials. |
| Legacy record digitization | Run OCR on these scanned legacy records and convert to PDF/A for our archive. | OCR + PDF/A conversion in one pass produces searchable, archival-grade files from legacy scans. |
Three Ways to Work
Built for the way government teams operate.
The same engine, three modes — pick the one that fits the job.
AI Studio
Redact a single document, Bates-stamp a production, or convert a record on demand from the chat.
Explore AI Studio FeatureWorkflows
Codify your FOIA-response, archival-conversion, or public-records-assembly process as a reusable workflow.
Explore Workflows FeatureBatch Processing
Run FOIA productions, archive conversions, or accessibility processing across tens of thousands of pages in one batch.
Explore Batch ProcessingSecurity & Compliance
Built for documents you can't afford to leak.
SOC 2 Type II compliant. Zero retention. No model training on your data.
24-Hour File Deletion
Uploaded files are processed in encrypted storage and permanently deleted within 24 hours of task completion — not stored long-term.
pdfAssistant Doesn't Train On Your Data
pdfAssistant never uses your documents, prompts, or extracted metadata to train AI models.
Encrypted in Transit
All file payloads and tool calls use TLS 1.3 encryption end-to-end.
FAQ
Questions, answered.
Common questions from teams in this industry.
Is the redaction true content removal or visual masking?
True content removal. Redacted text is removed from the file, not just covered visually. Output passes downstream tools that scan for hidden content — important for FOIA defensibility.
Can pdfAssistant handle large FOIA productions?
Yes. Batch Processing runs redaction, Bates numbering, and assembly across tens of thousands of pages in a single workflow run.
Does PDF/A conversion meet federal records retention requirements?
PDF/A conversion produces ISO-19005-compliant archival files, which align with standard federal and state archival format requirements. Confirm specific retention requirements with your records officer.
Can pdfAssistant be deployed inside an agency's own infrastructure?
pdfAssistant is a hosted service. For agencies that require on-premises, self-hosted, or air-gapped deployment, pdfRest is built on the same engine and supports those deployment models.
Related Reading
Learn More
Deep dives, tutorials, and customer stories.
FOIA at production scale
Redaction, Bates, and assembly across tens of thousands of pages.
Browse the blog → Coming SoonPDF/A for federal records retention
Archival conversion that meets NARA and state requirements.
Browse the blog → Coming SoonSection 508 accessibility starts with OCR
Making scanned public documents screen-reader ready.
Browse the blog → Coming SoonWhen agencies need on-prem: pdfAssistant vs pdfRest
Choosing the right deployment for data-sovereignty requirements.
Browse the blog →Put pdfAssistant to work today.
Start Free — No Card Needed400 credits/month · No credit card required
Find your workflow.
pdfAssistant adapts to the way every team handles documents.